Mistral Events Privacy Policy
We know that your privacy is important, and we're committed to protecting it. This Mistral Events Privacy Policy explains, in a clear and simple way, how we collect, use, and protect your personal data when you attend an event organized by Mistral AI (an “Event”) and access and use an Event website, such as http://ainowsummit.com.
Scope of this Privacy Policy
This Privacy Policy only applies to the processing of your personal data related to Events you may attend, and your use of an Event website, including, where relevant, purchase of tickets for an Event.
1. Who collects your data?
Mistral AI
In the context of this Privacy Policy, Mistral AI is the data controller. This means that Mistral AI is the entity that decides how and why your personal data is collected and used.
Who we are
Mistral AI is a French company incorporated in Paris, under number 952 418 325, having its registered offices at 15 rue des Halles, 75001 Paris (“We”, “Us” or “Mistral AI”).
How to contact us:
- By using the “Privacy Requests” contact form available here.
- Through our Help Center.
- By sending us a letter at Mistral AI, Attn: Privacy Team, Mistral AI, 15 rue des Halles, 75001 Paris, France.
2. What data do we collect?
2.1. Personal data you provide directly to us
| Category of personal data | When do we collect your personal data? |
|---|---|
| Civil Identity, such as your first and last name. | When you use an Event website, including when you purchase a ticket or contact us through a form. |
| Professional data, such as job title, CV, profile picture and bio. | When you use an Event website, including when you purchase a ticket or contact us through a form. |
| Dietary preference, limited to options not revealing any sensitive information. | When you use an Event website, including when you purchase a ticket or contact us through a form. |
| Contact Data, such as your email address. | When you use an Event website, including when you purchase a ticket or contact us through a form. |
2.2. Personal data we may collect indirectly
| Category of personal data | When/how do we collect your personal data? |
|---|---|
| Civil Identity, such as your first and last name. | When we are preparing or organizing an Event. Such data may be collected from publicly accessible sources, such as professional databases and company websites. |
| Professional data, such as job title, CV, profile picture and bio. | When we are preparing or organizing an Event. Such data may be collected from publicly accessible sources, such as professional databases and company websites. |
| Contact Data, such as your email address. | When we are preparing or organizing an Event. Such data may be collected from publicly accessible sources, such as professional databases and company websites. |
| Photographs and videos, as may be captured during an Event. | When you are attending an Event. |
| Participation and attendance data, as may be registered during an Event. | When you are attending an Event. |
2.3. Personal data generated when you use an Event website
| Category of personal data | When do we collect your personal data? |
|---|---|
| “Technical Data”, any log or technical data that your browser and device automatically send when you use an Event website, such as your IP address or the type of network protocol you use. | When you use an Event website. |
| Cookies, as further detailed in section 4 below. | When you use an Event website. |
| "Usage Data", any data that relates to how you use an Event website, such as browsing history. | When you use an Event website. |
3. Why do we use your personal data?
| Why we use your personal data | Lawful basis |
|---|---|
| To manage ticketing, registration and invoicing for an Event, including sending you necessary communications related to an Event. | The performance of the contract between you and Mistral AI. |
| To organize and manage on-site attendance, including accreditation, access rights, catering and security checks. | Our legitimate interests in managing an Event. |
| To manage relationships with partners, exhibitors, speakers, public figures, journalists, and media representatives and other Event contributors or partners. | Our legitimate interests in managing an Event. |
| To respond to any contact requests including from potential partners, exhibitors, speakers or other Event contributors or partners. | Our legitimate interest in responding to inquiries, including those submitted via our contact forms. |
| To produce studies, statistics, and analytical insights related to the Event and attendee participation. | Our legitimate interests in managing an Event. |
| To promote a current or future Event and/or Mistral AI products and services to B2B contacts through communication, media relations, and the creation of audiovisual content, including sending Event-related communications such as newsletters. | Our legitimate interests in managing an Event. |
| You can opt-out of promotional communications at any time by contacting Mistral AI or clicking on the opt-out link in the corresponding e-mail. | |
| To share professional contact details with Event partners, sponsors or exhibitors in order to facilitate B2B networking and allow them to contact you regarding products or services relevant to your professional activity. | Our legitimate interests in promoting professional exchanges and maximizing the business value of an Event. |
| You may opt-out to such processing during registration to the Event and at any time by contacting Mistral AI. | |
| To provide, administer, secure and maintain an Event website and associated digital features. | The performance of the contract between you and Mistral AI. |
| To investigate and resolve disputes between you and Mistral AI | Our legitimate interest in protecting and exercising our legal rights. |
| The performance of the Agreement between you and Mistral AI. | |
| To reply to your requests to exercise your rights on your personal data | Our legal obligation to reply to your requests. |
4. Cookies
When you visit an Event website, we use cookies (small text files stored on your device) to enhance your experience. We use the following type of cookies:
- Essential Cookies. Essential Cookies are required for providing you with features or services that you have requested. For example, certain Cookies enable you to log into secure areas of an Event website. Disabling these Cookies may make certain features and services unavailable.
- Non-essential cookies. Non-essential Cookies are used to support analytics, diagnostics, user experience improvements, and content delivery. They are not used for any advertising purposes.
Upon your initial visit on an Event website, a banner will prompt you to accept or disallow cookies that are non-essential for the website's operation. You can also change your cookies preferences directly on your browser. The configuration for each browser is different. For guidance, here are some examples of configuration pages for different browsers:
5. How long do we keep your personal data?
We store your personal data only as long as needed for the purposes described in Section 3 of this Privacy Policy. Sometimes, we may keep your data longer to comply with our legal obligations and/or for legal proceedings, as detailed below. Please note that the categories of personal data we retain longer will not be accessed or used by any member of our teams during their legal keeping periods, except to fulfill our legal obligations or in case of dispute or litigation. Once the legal retention periods have expired, we will permanently delete these categories of data.
- Your Civil Identity and Professional Data: 5 years after you last attended an Event.
- Technical data: for 1 rolling year from the date of connection, for each operation contributing to the operation of connection.
- Data relating to dispute resolution: until the appeal period ends, provided that we may keep such data longer for archival purpose.
- Data relating to your privacy requests: for the duration of processing the request and for 6 years following the request.
- Technical support data: We keep your data until your request is processed and for 5 years for record-keeping.
6. Who do we share your personal data with?
Apart from the data your share yourself within Mistral AI, we may share your personal data on a need-to-know basis with the following parties:
- Our Service Providers. Such as Zuddl, which provides the technical infrastructure necessary to operate an Event website. Before engaging with any provider which handles customer data, our security team conducts audits to ensure they meet our privacy and security standards, in accordance with our certifications. We also sign a dedicated data protection agreement with each of these providers.
- Our Partners, Sponsors or Exhibitors. Subject to your opt-out, to facilitate business networking and enable them to contact you regarding products or services relevant to your professional activity. You may also actively choose to share your contact details with a partner, sponsor or exhibitor, for instance during an Event, in which case such data processing is not covered by this Privacy Policy.
- Our Team Members. Authorized members of our teams who need to access your personal data, strictly to perform their jobs.
- Financial Institutions. Banks and other financial organizations.
- Regulatory Authorities. Such as the French data protection authority (CNIL).
- Legal and Professional services. When appropriate, we may share data with competent courts, mediators, accountants, auditors, lawyers, bailiffs, and debt collection agencies.
7. Do we transfer Your Personal Data Outside of the European Union?
While we prioritize selecting providers within the European Union that strictly adhere to the GDPR, we may opt for non-EU providers that meet our high standards of data security and Personal Data protection.
We take the necessary steps to ensure that all contracts with service providers who process personal data outside the European Union have adequate safeguards in compliance with Article 46 of the GDPR. Additionally, we attach the most recent version of the European Commission’s Standard Contractual Clauses to all such contracts.
8. Your rights
You can exercise the following rights:
- Access. You have the right to know if we process your personal data. You also have the right to request a copy of such personal data and to obtain further information about the way we process your personal data.
- Rectification. You have the right to ask us to update or correct your personal data.
- Deletion. You have the right to delete and/or ask us to delete your personal data.
- Objection. You have the right to object to the processing of your personal data. This right does not apply when we have a legal obligation to process your personal data.
- Consent withdrawal. You have the right to withdraw your consent to the processing of your personal data at any time.
- Limitation. You have the right to ask us to freeze the processing of your personal data.
- Automated decision. You have the right to not be subject to an automated decision (including profiling) and to appeal such a decision. Mistral AI does not engage in profiling or automated decision-making in the processing of personal data.
- Portability. You have the right to obtain and transfer your personal data to another entity.
- Post mortem. You have the right to tell us how you would like us to process your personal data after your death.
- Lodge a complaint. You have the right to lodge a complaint before the competent data protection authority, including the French data protection authority (the CNIL).
We will take every step to make sure we reply to your requests. You can exercise these rights at all times:
- By using the “Privacy Requests” contact form available here.
- By sending us a letter at Mistral AI, Attn: Privacy Team, Mistral AI, 15 rue des Halles, 75001 Paris, France.
When your request relates to data processing in the context of an Event (as opposed to your Mistral AI account) please specify it so that you can process your request accordingly.
9. Changes to this Privacy Policy
We may amend this Privacy Policy from time to time, depending on Event needs. Make sure to check this Privacy Policy frequently.